CanFly Code of Conduct

 

May 2019

 

CanFly is a meeting of Drosophila researchers that fosters a community of fly biologists and provides an opportunity to discuss scientific advances and form new collaborations.

 

The CanFly 2019 organizers value your attendance and want to make your experience productive and inspiring. To promote this goal, we are proposing a Code of Conduct based on a similar code created by the Genetics Society of America.

 

The CanFly 2019 Organizing committee is:

 

Thomas Merritt                                 tmerritt@laurentian.ca

Rodrigo Fernandez-Gonzalez            rodrigo.fernandez.gonzalez@utoronto.ca

Julie Brill                                          julie.brill@sickkids.ca

Jamie Kramer                                   james.kramer@schulich.uwo.ca

Bruce Reed                                      reed@uwaterloo.ca

Ian Dworkin                                      ian.dworkin@gmail.com

Woo Jae Kim                                    woo.jae.kim@uottawa.ca

 

The CanFly organizers wish to foster an open exchange of ideas in a professional setting. This Code of Conduct is being established to communicate a transparent set of standards and guidelines for acceptable behavior at the 2019 CanFly Conference and to provide a positive, safe, and welcoming environment for all attendees, vendors, volunteers, and staff.

 

All conference participants (regardless of their role) are expected to follow the Code of Conduct while attending any portion of the meeting, including but not limited to meeting rooms, the exhibit/poster hall, meeting areas in the official conference venue, and social events provided by the meeting.

 

 

Unacceptable Behaviors

 

Unacceptable behaviors include, but are not limited to:

 

  • Intimidating, harassing, abusive, discriminatory, derogatory, or demeaning speech or actions by any participant and at all related events
  • Harmful or prejudicial verbal or written comments or visual images related to gender, gender expression, gender identity, marital status, sexual orientation, race, religion, political orientation, socioeconomic, disability or ability status, or other personal characteristics, including those protected by law.
  • Inappropriate use of nudity and/or sexual images in public spaces (including presentation slides and posters).
  • Deliberate intimidation, stalking, or following.
  • Violating the rules and regulations of the conference venue.
  • Sustained disruption of scientific sessions or other events.
  • Unwelcome and uninvited attention or contact.
  • Physical assault (including unwelcome touching or groping).
  • Real or implied threat of physical harm.
  • Real or implied threat of professional or financial damage or harm.
  • Harassing or unwanted photography.
  • Photographing slides of oral presentations and posters without permission.
  • Recording of scientific and other sessions without permission.

 

 

Taking action or making a report

 

  • If you feel threatened, witness someone being threatened, or observe behavior that presents an immediate or serious threat to public safety, please contact venue staff/security or call 911 immediately.
  • Members of the CanFly 2019 Organizing Committee are available to assist participants in contacting hotel/university security or local law enforcement, and otherwise assist those experiencing harassment.
  • If you see someone taking photographs or videos of a presentation or poster (where permission has not been granted), you may choose to remind them of the Code of Conduct policy and ask them to stop photographing the presentation or poster.
  • You may also report unauthorized photography to Members of the CanFly 2019 Organizing Committee.
  • Need to file a complaint? Please contact any member of Members of the CanFly 2019 Organizing Committee. All reports will be handled confidentially.

 

 

Consequences of non-compliance

 

Anyone asked by members of the CanFly 2019 Organizing Committee, the venue or security staff, or law enforcement officers to stop unacceptable behavior is expected to comply immediately. Retaliation toward members of the CanFly 2019 Organizing Committee or toward someone reporting an incident or after experiencing any of the following consequences will not be tolerated and may result in additional sanctions.

 

The consequences of non-compliance with CanFly 2019’s Code of Conduct may include:

 

  • Immediate removal from the meeting without warning or refund.
  • Non-compliance will be reported to future CanFly meeting organizers.
  • Incidents may be reported to the proper authorities.