General settings

Here you can edit general parameters of your event.

Event name

The name of your event appears on the event list and on the invoices and receipts.

Website address

This is the URL to which your event website will be accessible. Choose a short suffix that will be concatenated to http://fourwav.es.

Contact email

This address appears on the home page of your event website. It is also the reply-to address of the emails sent through Fourwaves.

Website language

The display language of your event website, either french, english or bilingual.

Timezone

The deadlines (for example registration and submission) will apply globally using this time zone as the reference.

Event dates

Select the start and end dates of the event. Note that when your event is unlocked, the event dates can't be changed

Venue name

Tell your attendees the name of the venue where the event will be held. For example, the hotel or building name but also the room or floor. Be as precise as possible.

Full address

Give a the precise location of the event with the full physical address. You can search an address from the Google Maps search bar.

Theme and colors

Event banner

The banner will appear on every page of your website. For better results, we recommend a wider than tall image that has a width:height ratio of 4:1 or 5:1.

Menu colors

You can select the color scheme of your event menu for the text and the background of two menu item types below. You can click to open the color picker or enter the hexadecimal code of the color.

  • Active tab: this is the page currently viewed by the visitor.
  • Inactive tab: all other links of the menu will inherit this color scheme.

Website background

Choose if you prefer a color or an image for the background. If you choose an image, it will automatically center and adjust to cover the browser's window.

If you upload a pattern image, check Repeat image, to have the image repeat rather than stretch to cover.

Committee

Invite your colleagues to have access to the organizer panel.

Types or committee members

There are two types of committee members:

  1. Organizers: they have access to the organizer panel and can edit the event and access its data.
  2. Reviewers: they only have access to the submitted abstracts. They cannot email authors, generate the booklet, add or edit abstracts. They can only read abstracts and change their acceptance status for each presentation type.

Add a new committe member

In the appropriate section (organizer or reviewer):

  1. Click Invite and enter the email address of the new member.
  2. If a user exists with this address it will display the user's name, else it will ask for the first and last name.
  3. The invitation email can be modified, but the string $URL_TOKEN must be kept in the message, which will be replaced by a unique link.
  4. The new committee member will receive the email with the link to access the organizer panel of the event.

If the invited committee member is a new user, he will be asked to confirm his name and enter a new password.

Payments

On the payments page you can connect a bank account to manage online transactions and setup payments by cheque. Please refer to the appropriate section in the support articles for in depth details.

Edit pages of your website

The middle section of the side menu shows all pages of your event website. By default there are 5 pages (Home, Registration, Submission, Abstracts, Participants) described in more detail below.

You can add your own pages by clicking New page. Change their position in the menu by clicking Reorder, then drag-and-dropping to the new position and clicking Save.

For each custom pages, you can choose to hide or show the page. Hide it while you're editing its content and show it once it's ready to publish. You can also select the visibility scope of each page:

  • Everyone: the page is accessible by anyone.
  • Participants: this page is visible only to registered participants who are signed in.

For the home page and for your own custom pages, a rich text editor allows you to edit the content of each page. With this editor you can:

  • Change text format: bold, italic, underline, superscript, subscript.
  • Insert hyperlinks.
  • Add lists and tables.
  • Insert images.
  • Insert files.
  • Change the text font and background color.
  • Embed Youtube videos

You can click Source to edit the page in HTML format.

Home

This is the home page of your event. It contains a description, a section for shared files (appears on the side bar of your home page) and sponsor logos.

How to add shared files and sponsor logos

Click Select a file, then choose a file on your computer. The file will be added when the page is saved. You can only upload one file and one sponsor logo at a time.

You can reorder a file or an logo by drag and dropping them. The shared files and sponsor sections do not display on your website if there are no items.

Registration

This page will show the registration form of the event. Please refer to the appropriate section of support articles for more information on how to configure it.

Submission

This is the page where the abstract submission form is shown. Refer to the appropriate section of support articles for more information.

Abstracts

A page where abstracts can be displayed. You can choose when abstracts become listed on this page:

  • Submitted: as soon as the abstract is submitted it is displayed on the site.
  • Accepted: as soon as an abstract's status is changed to Accepted for a given presentation type.
  • Never: abstracts are not automatically published online.

You can always toggle the visibility of each abstract individually via the data section under the Publish column.

Participants

This page shows the list of all registered participants. You can choose to show or hide (default) this page.

How does bilingual website functionality work?

By default, the language of your website is set by default to the language of the Fourwaves website at the moment you created the event. You can change it to Bilingual if you'd like to give the possibility to your visitors to see the website in french or english.

When your website is set to Bilingual, it will display in the same language as your visitor's browser, but they can switch from one language to the other using the link in the menu.

In the organizer panel, if the setting is Bilingual, you can switch from one language version to another to edit the content for each language. Otherwise, the organizer panel is displayed in the language selected in Setup -> General.

Which content can be translated?

When you add a new page, a new element in a form or if you edit a parameter such as a deadline, the event location or any other parameter, it is automatically applied to all language versions of your site.

For example, when you add a new question in your form 'What is your organization', it will add the exact same question in the french version and you can switch to the french version to translate it properly in french.

This makes sure your forms and parameters are identical in every language version and that at least one language version exists for every string of text.

Here are the elements which can be translated on your site:

  • Venue name (Configuration -> General)
  • Cheque payment instructions (Configuration -> Payments, shows when a Stripe account is connected)
  • The name and address of your organization (Configuration -> Payments)
  • The content of the Home page and of your Custom pages
  • The name of your custom pages in the menu
  • The elements in your forms
  • The confirmation emails for registration and submission