The Participants data page is where you will find the list of registered participants and the data of their registration form.
Above the table you will find 3 numbers and a list of action buttons.
Number of participants
Filter and sort your list
You can filter you list of participants using the dropdown menu of each column that correspond to a multiple choice question. You can also sort your list alphabetically using the icons next to certain column name.
In the example below, we quickly found who and how many were registered as graduate student coming to the Vineyard visit social activity. Note that numbers in the Filtered section above the table, dynamically updates.
The second column, Action, lists different actions you can do for each participant:
This column shows the registration status which can have different values for a given participant:
If you collect payments for your event, you will see 4 additional columns:
In the example above, we can see Albert Einstein hasn't paid for his two social activities yet. There is a pending payment by cheque for 2 items. We can click to see the associated invoice.
You can mass email different segments of your participants directly from Fourwaves:
Combine filters to find the right segment and refine further by selecting specific participants using the checkboxes, then click Send email.
Choose to which segment you'd like to send the email. Then write the email's subject and message.
Insert form values
You can insert variables in your message that will adapt to the participant's values. If a given variable doesn't have a value for a participant it will be replace by a hyphen '-' in the message.
In the example below, a reminder email will be sent to all research scientists showing them all the social activities for which they registered. The variables inserted will be replaced in each email by their respective value for the participant.
You can generate name badges for all participants or for a subset (filter or manually select participants). Click Name badges to show the configuration menu.
Choose for which participant segment you want to generate name badges.
You can choose between 4 templates. Each is compatible with Avery products shown.
By default, the event banner is selected, but you can add another JPG or PNG format image. Ideally use an image that is wider than tall. The image will automatically resize to fit.
This is where you can choose up to 4 data points that will be printed on the badge. This includes the participant’s full name and any other field of the registration form: multiple choice and text responses (except paragraph text). The value that is printed for multiple choice is the Internal name.
For each information, select its style:
Click Generate badges et voilà!
Color-coded name badges
You can generate name badges with different images that have a different color code on them. This allows you to create name badges, for example for organizers. That allows participants to easily identify organizers on site.
You can easily generate excel reports for a given segment and in a specific order.
Choose participant segment to export
You can export all participants or a subset (filter or manually select participants).
Sort the list in the desired order
Sort the participant list in the desired order, then click Export to show the expot menu.
Select which columns you would like, then click Export to Excel.