Manage your event efficiently.
Create your event
Launch it
Share the knowledge
Create your event


Info page


Edit the description, dates, location and add sponsors logos.


Registration form


Add custom questions and advanced payment options.


Abstract submission form


Add your questions, presentation types and set submission dates.


Organizing committee


Give access to your fellow organizers.


Collect payments


Collect payments in your bank account.


Preview everything


Preview and test your event before launch.
Streamline your tasks


Participant statistics


View and filter participants based on their registration form.


Organize abstracts


Change the abstract status and filter the list easily.


Communicate easily


Send emails to specific participants and abstract authors.


Name badges


Download name badges ready to print on detachable paper.


Event booklet


Download abstracts in Word format and create the event booklet.


Share the knowledge


Make the abstracts available online for everyone.
Meet Fourwaves
Powerful for organizers

Organizer panel



The command center is where you customize your event, access the data and perform tasks easily.

Committee



Everyone in your committee can have easy access to the panel and you can add reviewers that only have access to abstracts.

Edit info and forms



Enter a description, location, dates, contact info, upload shared files and add sponsor logos. Create the registration and abstract submission forms.


Collect payments easily



Connect your bank account to get the registration fees deposited directly. We use Stripe, it's simple and secure.

Preview and test



Preview and test your event: register and submit abstracts as if you were a participant and look how the data is compiled and the tasks you can do.

Next year, just duplicate



For next year's edition, you can duplicate your event in one click and be ready in no time.




Registrations


Build easily



Drag-and-drop to reorder questions of your form: short or long text answers, multiple choice, file uploads and text instructions.

Conditionals



Make certain questions appear only if a specific answer of another is chosen.

Registration fees



Assign specific fees that participants can pay by credit card. Set payments that are mandatory upon registration.


Late fees



Set late fees to some items if necessary and choose the date and time at which these late fees apply.

Registration periods



Choose the date and time at which registrations will open and close. You can close or re-open registrations at any time.

Participant limit



Set a maximum number of participants. Once the limit is reached, people can still register, but will be told the're on a waiting list.


Edit your form anytime



Even if registrations started, edit your form, add new questions or change text, dates and other options.




Abstract submissions

Custom abstract form



In addition to abstract title, authors, affiliations and text, add custom questions to your submission form just like for the registration form.

Presentation types and sessions



Add presentation types (e.g. oral, poster) and sessions to which participants can submit their abstract.

Submission dates



Set the dates and times of the submission period for each presentation type and session.


Submission options



Set the maximum number of characters allowed in the abstracts and if participants can submit multiple abstracts.

Abstract authors and affiliations



During submission affiliations are assigned to each author and the presenting author can be selected allowing a uniform display in the booklet.




Handle your participants list efficiently

Filter your participants



How many are attending the keynote diner? What will they eat? How many have pending payments? Apply filters to easily to know the answer!

Send emails to your attendees



Select all attendees, only a few or those resulting from a filtering and send them emails.

Add participants manually



When added, an email notification is sent with a link to fill the forms. You can also immediately fill it for them.


Export list to Excel



Your data remains on Fourwaves even after the event, but you can export your participants data to Excel.

Name tags



Download name tags of your participants ready to print on detachable Avery paper.

Edit your data



Modify their registration and abstract forms at any time.


Sort by registration date



Sort your participants list by registration date.

Waiting list



See who's on the waiting list and put anyone of them on the registrant list in one click.

Void payments



Skip pending payments for some attendees or pay items for them.




Organize and review your abstracts

Add reviewers



You can add reviewers that will only have access to the abstracts.

Organize by status



Change the status of each abstract from pending to accepted or rejected for each presentation type and session they were submitted for.

Abstract IDs



Submitted abstracts are automatically assigned an ID which you can edit according to your needs.


Filter abstracts list



Filter the abstracts list based on their status or based on the answers of the custom questions of the submission form.

Send email to authors



Select all submitting authors, only a few or those corresponding to your own filters and send them an email.

Create an abstract booklet



Export abstracts to a Word document with uniform author-affiliation linking and underlined presenting author.


Abstract list



In the Word booklet, you will find a list of your abstract with their ID, title and presenting author only.

Publish abstracts



We encourage organizers to publish abstracts online as soon as they are submitted.
Have a question about pricing?

info@fourwav.es
 
A brief history of Fourwaves

It all started in 2012. The founders, back then PhD students in bioinformatics, were organizing a large scientific symposium. They realized the endeavor and the lack of online tools to help them.

They decided to develop their own solution for this single event. For fun. Other co-organizers loved it, participants too. Word-to-mouth led other event organizers to ask for the secret potion. Fourwaves was born.

The platform is now used in North America and Europe for small to large international events.



Proudly supported by

Fondation Montréal Inc.
Matthieu Chartier
Matthieu Chartier, PhD.
Cofounder, CEO
Francis Gaudreault
Francis Gaudreault, PhD.
Cofounder, CTO